Best HVAC Software for Scheduling, Dispatch & Service Management
The complete HVAC service software for contractors. Smart dispatching, diagnostic tracking, flat-rate pricing, and QuickBooks integration. Built for heating and cooling professionals who want to grow.
Common Challenges in HVAC
These everyday struggles are costing you time, money, and peace of mind
Emergency calls during peak season overwhelming your dispatch process
Diagnostic data scattered across paper forms and technician memories
Seasonal demand swings making it hard to staff and schedule efficiently
Parts costs eating into margins without clear tracking per job
Maintenance agreement customers falling through the cracks
Technicians spending too much time on paperwork instead of turning wrenches
How FieldCommerce Solves This
Purpose-built features that transform how hvac professionals run their business
Diagnostic Tracking & System History
Log temperatures, pressures, refrigerant levels, and system performance with photos. Build comprehensive service histories that help technicians diagnose faster on return visits.
Smart Dispatch & Scheduling
Drag-and-drop scheduling with real-time technician location. Emergency dispatch to nearest available tech. Manage seasonal demand with capacity planning.
Parts Tracking & Inventory
Track parts used per job with automatic cost calculation. Monitor van inventory, get low-stock alerts, and reduce trips to the supply house.
Flat-Rate Pricing & Estimates
Built-in flat-rate pricing for common repairs. Create professional estimates on-site and convert to invoices with one tap. Customizable price books for your market.
Maintenance Agreement Management
Track service agreement customers with automatic appointment scheduling. Never miss a tune-up. Automated reminders keep maintenance customers engaged.
Invoicing & QuickBooks Sync
Invoice on-site and accept credit cards (2.9% + $0.30). Two-way QuickBooks sync keeps books accurate. Track job profitability with labor and parts costs.
Frequently Asked Questions
Everything you need to know about HVAC software
What is the best HVAC software for small contractors?
FieldCommerce is built for HVAC businesses of all sizes. Solo operators love the simple dispatch and invoicing. Growing companies use our technician scheduling, maintenance agreement tracking, and QuickBooks integration to scale efficiently.
How does HVAC dispatch software handle emergency calls?
Our real-time dispatch board shows technician locations and availability. Assign emergency calls to the nearest available tech with one click. Customers receive automatic ETA notifications via SMS.
Can HVAC software track diagnostic data and system history?
Yes—log temperatures, pressures, refrigerant charges, and performance data with photos. Build comprehensive equipment histories that help technicians diagnose issues faster and recommend appropriate repairs.
Does HVAC invoicing software support flat-rate pricing?
FieldCommerce includes customizable flat-rate pricing for common repairs. Build your price book, present options to customers on-site, and convert approved estimates to invoices instantly.
How do I manage HVAC maintenance agreements?
Track all service agreement customers with contract details and service schedules. Automatic appointment generation ensures tune-ups happen on time. Automated reminders keep customers engaged and renewing.
Is there a free trial for HVAC service software?
Yes—start your 30-day free trial with full access to dispatch, scheduling, and invoicing. Our white-glove onboarding helps you import customers, set up pricing, and configure maintenance agreement tracking.
Ready to transform your hvac business?
Experience the next generation of field service management. Purpose-built for hvac professionals who demand the best tools for their business.